Privacy policy

Last Updated: January 24, 2024

Welcome to Oil Craft Portal LLC as Oil Craft (“Oil Craft”). We respect your privacy and are committed to protecting your personal data. This privacy policy will inform you about how we look after your personal data when you visit our website (regardless of where you visit it from) and tell you about your privacy rights and how the law protects you.

Important Information and Who We Are

Purpose of This Privacy Policy

This privacy policy aims to give you information on how Oil Craft collects and processes your personal data through your use of this website, including any data you may provide through this site when you purchase a product or service.

Controller

Oil Craft is the controller and responsible for your personal data (collectively referred to as "Oil Craft", "we", "us", or "our" in this privacy policy).

Contact Details

Our full details are:

Full name of legal entity: Oil Craft Portal LLC

Email address: hello@oil-craft.com

You have the right to make a complaint at any time to the relevant supervisory authority for data protection issues.

The Data We Collect About You
  1. Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).
  2. We may collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows:
  3. Identity Data includes first name, last name, username or similar identifier.
  4. Contact Data includes billing address, delivery address, email address, and telephone numbers.
  5. Financial Data includes payment card details.
  6. Transaction Data includes details about payments to and from you and other details of products and services you have purchased from us.
  7. Technical Data includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access this website.
  8. Profile Data includes your username and password, purchases or orders made by you, your interests, preferences, feedback, and survey responses.
  9. Usage Data includes information about how you use our website, products, and services.
  10. Marketing and Communications Data includes your preferences in receiving marketing from us and our third parties and your communication preferences.
How Is Your Personal Data Collected?

We use different methods to collect data from and about you including through:

  1. Direct interactions. You may give us your Identity, Contact, and Financial Data by filling in forms or by corresponding with us by post, phone, email or otherwise. This includes personal data you provide when you:
    1. purchase for our products or services;
    2. create an account on our website;
    3. subscribe to our service or publications;
    4. request marketing to be sent to you;
    5. enter a competition, promotion or survey; or
    6. give us feedback or contact us.
  2. Automated technologies or interactions. As you interact with our website, we may automatically collect Technical Data about your equipment, browsing actions, and patterns. We collect this personal data by using cookies, server logs, and other similar technologies.
  3. Third parties or publicly available sources. We may receive personal data about you from various third parties and public sources.
How We Use Your Personal Data

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

  1. Where we need to perform the contract we are about to enter into or have entered into with you.
  2. Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
  3. Where we need to comply with a legal obligation.
Disclosures of Your Personal Data

We may have to share your personal data with the parties set out below for the purposes set out in paragraph 4 above.

  1. External Third Parties Service Providers acting as processors based who provide IT and system administration services.
  2. Professional advisers including lawyers, bankers, auditors, and insurers based [who provide consultancy, banking, legal, insurance, and accounting services].
  3. Revenue & Customs Authorities, regulators and other authorities based who require reporting of processing activities in certain circumstances.
  4. Third parties to whom we sell, transfer, or merge parts of our business or our assets.
International Transfers

We share your personal data within Oil Craft Perfumes & Cosmetics Trading. This will involve transferring your data outside the European Economic Area (EEA), outside the GCC, outside Brazil, and outside the UK.

Data Security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorized way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions, and they are subject to a duty of confidentiality.

Data Retention

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

Your Legal Rights

Under certain circumstances, you have rights under data protection laws in relation to your personal data including the right to request access, correction, erasure, restriction, transfer, to object to processing, to portability of data and (where the lawful ground of processing is consent) to withdraw consent.

Glossary
LAWFUL BASIS - Legitimate Interest means the interest of our business in conducting and managing our business to enable us to give you the best service/product and the best and most secure experience. We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your personal data for our legitimate interests. We do not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law).